We're hiring: Label Administrator

We're seeking a Label Administrator to assist in aspects of the label’s day-to-day running, and to oversee all stock control including shipment and fulfilment of Distributor and direct orders.

The post requires a minimum of 7 hours per week (preferably undertaken on a Monday), with flexible working hours if the need arises. Based in Wallyford, East Lothian, this position would best suit a candidate who is looking to supplement a portfolio of other work or study.

Occupied by a motivated and self-driven candidate, this is a role which will present multiple opportunities for career growth and development within the record industry.


Based near Edinburgh, Delphian produces around 28 albums per year in a number of venues across the UK. Our catalogue contains everything from ancient bone flutes to string quartet with Highland bagpipes, and plenty in between. With a reputation for particularly high production standards and an innovative approach to programming , 75% of Delphian’s 2020 releases won Editor’s Choice or five-star reviews in the national and international press.  

Delphian Records is made up of a small team of 11 creative freelancers, led by Managing Director & founder Paul Baxter, Creative Director Will Coates-Gibson, and Recordings Manager Elaine Craig.


  • Receiving stock from the manufacturer and storing it in Delphian’s warehouse, maintaining a tidy and organised environment
  • Ensuring stock is organised and stock figures are up-to-date (including overseeing annual stock-take) and maintaining Delphian’s sales database
  • Anticipating and responding to distributor needs, picking and packing orders as required and organising international courier delivery
  • Registering of all new releases for PRS/PPL certificates and overseeing quarterly MCPS report
  • Organising promotional copies of CDs to be sent to classical music press
  • Maintaining Delphian office supply levels
  • Responding to general or artist enquiries as required


  • Excellent communication skills, both verbal and written
  • Excellent attention to detail, especially with regards to data entry
  • Ability to work to strict deadlines and maintain clear team communication should deadlines fail to be met
  • Ability to use own initiative, to respond quickly in changing circumstances and to think creatively
  • Availability and means to travel to Wallyford (12-min train from Waverly Station) once weekly, and to undertake some physical work with stock as required


  • Some knowledge or experience of classical music, with an interest in working in the record industry


This role is offered on a freelance basis.

Location: Wallyford, East Lothian (12-minute train journey from Edinburgh)
Salary: £12 p/h, minimum 7 hours per week (to be agreed)
Closing Date: Wed 22 Oct 2020


Please send your CV and a covering letter detailing your interest in the position to Will Coates-Gibson (Creative Director) at will@delphianrecords.co.uk by 5pm on Friday 22 October.

Interviews will be held w/b 1 Nov.